Automation Roadmap
$499
flat, one time
The roadmap
- 90-minute working session
- Workflow & systems map
- ROI-ranked roadmap + skip list
- Fixed-price quote in writing
Lock-innone
Start with a free callPRICING
The whole ladder. In public.
Three things to buy, every price listed: a $499 roadmap credited to any build, fixed-price builds from $7,500 (single workflows from $3,500), and an optional Care Plan at $250–500 a month. You see the full number before you pay anything.
> build: single workflow → multi-system
COMPARE THE TIERS
Three tiers. One table, nothing hidden.
What you get at each step of the ladder, line by line. The roadmap comes off the build price, and the Care Plan only exists if you want it.
| What’s included | Automation Roadmap$499flat, one time | MOST STARTS HEREFixed-Price BuildFrom $7,500scoped in writing first | Care Plan$250–500per month, optional |
|---|---|---|---|
| The roadmap | |||
| 90-minute working session | Included | Included, credited | Not included |
| Workflow & systems map | Included | Included | Not included |
| ROI-ranked roadmap + skip list | Included | Included | Not included |
| Fixed-price quote in writing | Included | Included | Not included |
| The build | |||
| The build, tested on your real data | Not included | Included | Not included |
| Docs + team training | Not included | Included | Not included |
| 30 days of tuning | Not included | Included | Not included |
| After go-live | |||
| Uptime & error monitoring | Not included | Not included | Included |
| Monthly tuning report | Not included | Not included | Included |
| Priority fixes | Not included | Not included | Included |
| Lock-in | none | none | none |
| Start with a free call | Book a free tool-stack audit | Ask on the free call |
Fixed-Price Build
From $7,500
scoped in writing first
The roadmap
- 90-minute working sessioncredited
- Workflow & systems map
- ROI-ranked roadmap + skip list
- Fixed-price quote in writing
The build
- The build, tested on your real data
- Docs + team training
- 30 days of tuning
Lock-innone
Book a free tool-stack auditCare Plan
$250–500
per month, optional
After go-live
- Uptime & error monitoring
- Monthly tuning report
- Priority fixes
Lock-innone
Ask on the free callNot sure which you need? Book the free audit — we'll tell you straight, and the roadmap is yours either way. Single-workflow builds (one automation, two or three tools) start at $3,500. You’ll always see the full price before you pay anything.
WHAT MOVES THE PRICE
Three things: tools, exceptions, judgment.
Every quote comes from the same three questions. No hourly meter, no surprise line items.
Single workflow From $3,500
One automation, two or three tools, few exceptions.
- tools: a little
- exceptions: a little
- judgment: none
e.g.website formthenCRMthenSlack notification
Full build From $7,500
Several tools in sequence, exception handling, AI making judgment calls, customer-facing.
- tools: some
- exceptions: some
- judgment: some
e.g.after-hours callsthenqualifiedthenbookedthenconfirmed by text
Multi-workflow quoted in writing
Two or more full builds sharing one hub and one set of docs.
- tools: a lot
- exceptions: a lot
- judgment: a lot
e.g.intakethenmatchingthenposting across a practice
> the roadmap ranks these before you choose; its $499 comes off the build
THE MATH
One you pay forever. One you own.
The honest comparison most agencies won’t show you — because they’d rather rent you software than build you an asset.
OPTION A — HIRE FOR IT
Hire another person.
- Salary
- $55–75k / year
- Benefits & overhead
- +25–35%
- Ramp to productive
- 4–8 weeks
- Capacity
- 40 hrs / week
- You pay
- Every year, forever
OPTION B — BUILD IT WITH TOOLIVA
Build it once. Own it.
- One-time build
- From $7,500
- Run cost after
- Tool fees only (~$40–180/mo)
- Live in
- 2–4 weeks
- Capacity
- 24 / 7 / 365
- You pay
- Once. It’s yours.
If an automation won’t pay for itself inside 12 months, we’ll tell you not to build it — before you spend a dollar.
Do your own math.
Drag the sliders. See what the busywork really costs.
- Burned every year
- $28,080/ year, every year
- Hours back per year
- 624hrs≈ 15.6 work weeks
- Payback on a typical $7,500 build
- 3.2monthsthen it’s pure upside
Burned every year: $28,080. Hours back per year: 624 hrs. Payback on a typical $7,500 build: 3.2 months.
That’s the napkin math. The free audit runs it on your real numbers.
Book a free tool-stack auditAFTER HAND-OVER
What it costs to run. Tool fees. That’s it.
Monitoring, tuning, and small improvements for what we built. Month-to-month, cancel anytime — your system keeps running either way.
> after hand-over · what you pay
- Tool fees~$40–180/mo
paid by you, directly, to the platforms
- Retainernone
- Care Planoptional$250–500/mo
optional, month to month, cancel anytime
- Your team’s timethe exceptions
> retainer: none · lock-in: none ✓
A $7,500 BUILD, IN NUMBERS
What one build actually returned.
Names withheld under NDA — every metric below is from a signed-off client build. Ask us on the audit call and we’ll walk you through the actual systems.
PROFESSIONAL SERVICES · 22-PERSON AGENCY
The Monday report nobody has to build anymore
10 hrs
saved weekly across the AM team
$7,500
one-time build cost
11 wks
to full payback
> report: compiled → reviewed → sent ✓ 6:00am
The Monday report writes itself. My account managers got their mornings back, and the numbers are right every single time.
HOW IT WORKS
Quoted at step two. Fixed from then on.
The price is agreed in writing before the build starts and doesn’t move unless you change the spec.
- 01
Audit
Week 1We sit with your team, map how work actually moves through your business, and find where the hours leak out.
- 02
Blueprint
Week 1–2You get a ranked plan: what to automate first, what it returns, what it costs — and what isn’t worth building. Yours to keep, even if you walk.
- 03
Build
Weeks 2–4Fixed price, agreed in writing before we start. Built and tested on your real data before anything touches your customers.
- 04
Hand over
Week 4+Full documentation, a training session for your team, and 30 days of tuning included. Then it’s yours — no dependency on us.
OBJECTIONS, ANSWERED
What owners ask about the money.
Because the risk should sit with the people who know how long it takes. A fixed price in writing means we scope carefully, you know the whole number before you pay anything, and if the delivered system doesn’t match the spec we keep working until it does.
Yes — single-workflow builds (one automation, two or three tools) start at $3,500. Many owners start there, see the payback, and add the next workflow later.
Your own tool subscriptions — typically $40–180 a month across the automation and AI platforms, paid by you directly — and the optional Care Plan. There is no retainer.
Monitoring, tuning and small improvements for what we built, $250–500 a month, month to month. Most clients don’t need it: the systems are documented and yours. It’s for owners who want someone watching.
If you build with us it’s credited in full. If you don’t, you keep a ranked plan with a fixed price attached, written so any competent builder can work from it. The only way to waste it is to not read it.
Sometimes it isn’t — and if a $30/month Zap solves your problem, we’ll say so in the audit and you’ll spend $499 to save $7,500. We’re for the work that breaks simple Zaps: multi-step, exception-heavy, customer-facing processes that have to be right.
READY WHEN YOU ARE
Tell us which task your team hates most. We’ll tell you what it costs to never do it again.
A free 30-minute call — not a sales pitch. We’ll scope your highest-ROI opportunity and tell you straight whether automation is even the right answer. Want the full mapped roadmap after that? It's a fixed $499, credited to any build.
- No commitment — the roadmap is yours either way
- Fixed-price quote, in writing, before you pay anything
- Replies within 1 business day
Prefer to reach out directly?hello@tooliva.com