A ZAP IS ENOUGH WHEN…
~$30 / month- one tool talks to one tool
- nothing can go wrong halfway
- nobody customer-facing is waiting on it
- you can live with “it stopped working last Tuesday”
SERVICE 01 · CONNECT · FROM $3,500
Your tools, finally talking.
Connect is Tooliva’s fixed-price integration build: the software you already pay for, wired together so data moves without a human carrying it. No AI judgment calls — just the plumbing, done properly.
> sync: new invoice → QuickBooks → Slack ✓ 0.4s
2–4 wks
audit to go-live
100%
owned by you — docs, keys, code
$499
roadmap, credited to any build
WHAT GETS WIRED
The same five things, re-typed every day.
Every row is data a person carries between two tools today. Wired, it moves itself.
What moves: Lead
website form to CRM
By hand
next morning, if remembered
Wired
in seconds, with a notification
What moves: Client
CRM to accounting
By hand
re-keyed, typos included
Wired
one record, both places
What moves: Meeting
calendar to and from CRM
By hand
“did anyone log that?”
Wired
logged as it’s booked
What moves: Call
phone system to CRM
By hand
sticky note
Wired
note + recording summary on the contact
What moves: Order
shop to accounting to shipping
By hand
three tabs, twice a day
Wired
one event, three updates
Carried by a person
By handall five, every day
Wirednone of them
Runs on
- Gmail
- Outlook
- QuickBooks
- Xero
- Salesforce
- HubSpot
- Slack
- Teams
- Stripe
- Shopify
- Airtable
- Notion
- Zapier
- Make
- n8n
- OpenAI
- Claude
- Twilio
- + anything with an API
WHEN A $30 ZAP IS ENOUGH
Sometimes you don’t need us. We’ll say so.
The audit answers this before anyone pays. Rough rule:
> your workflow
YOU NEED A BUILD WHEN…
from $3,500- three or more tools, in sequence
- exceptions are the normal case
- a customer is on the other end
- it has to retry, log and tell someone when it fails
- someone has to own it after you
> verdict: in writing, in the audit — either way
Book a free tool-stack auditWHAT YOU WALK AWAY WITH
Yours. Documented. In your name.
Every Connect build ends the same way — the hand-over step of the process, itemised.
> hand-over manifest6 / 6 ✓
- data map: what flows where, and why
- credentials: every connection in your name
- runbook: what to check when a tool changes its API
- training: one session with your team, recorded
- tuning: 30 days after go-live, included
- dependency on Tooliva: none
> care plan: optional, month to month
RECEIVED BYyou
You own the systems, the docs, and the credentials. Forever.
PROOF · THE WIRING UNDER THREE BUILDS
Every build starts with the wiring.
Names withheld under NDA — every metric below is from a signed-off client build. Ask us on the audit call and we’ll walk you through the actual systems.
FIELD SERVICES · 14-PERSON HVAC COMPANY
After-hours leads stopped going to voicemail
31
jobs booked / mo that used to be missed
9 days
from kickoff to live
24/7
call coverage, zero added headcount
> call: 11:48pm → qualified → booked ✓
Our phones used to go to voicemail after 6pm. Now every call gets answered and booked — we stopped losing the jobs we never even knew about.
ACCOUNTING · 8-PERSON BOOKKEEPING FIRM
Month-end close went from 6 days to 2
120+
hours returned to the team monthly
99.2%
transaction match accuracy
2 days
month-end close, down from six
> receipt: read → matched → reconciled ✓
Month-end close went from six days to two. My staff only touches the exceptions now — the receipts just reconcile themselves.
PROFESSIONAL SERVICES · 22-PERSON AGENCY
The Monday report nobody has to build anymore
10 hrs
saved weekly across the AM team
$7,500
one-time build cost
11 wks
to full payback
> report: compiled → reviewed → sent ✓ 6:00am
The Monday report writes itself. My account managers got their mornings back, and the numbers are right every single time.
THE MATH
Hire someone to carry the data, or wire it once.
The honest comparison — a salary every year against a build you own.
OPTION A — HIRE FOR IT
Hire another person.
- Salary
- $55–75k / year
- Benefits & overhead
- +25–35%
- Ramp to productive
- 4–8 weeks
- Capacity
- 40 hrs / week
- You pay
- Every year, forever
OPTION B — BUILD IT WITH TOOLIVA
Build it once. Own it.
- One-time build
- From $7,500
- Run cost after
- Tool fees only (~$40–180/mo)
- Live in
- 2–4 weeks
- Capacity
- 24 / 7 / 365
- You pay
- Once. It’s yours.
If an automation won’t pay for itself inside 12 months, we’ll tell you not to build it — before you spend a dollar.
That’s the napkin math. The free audit runs it on your real numbers.
Book a free tool-stack auditHOW IT WORKS
Scoped, wired, handed over.
Four steps, fixed price in writing before we start. Single-workflow builds sit at the short end of the 2–4 weeks.
- 01
Audit
Week 1We sit with your team, map how work actually moves through your business, and find where the hours leak out.
- 02
Blueprint
Week 1–2You get a ranked plan: what to automate first, what it returns, what it costs — and what isn’t worth building. Yours to keep, even if you walk.
- 03
Build
Weeks 2–4Fixed price, agreed in writing before we start. Built and tested on your real data before anything touches your customers.
- 04
Hand over
Week 4+Full documentation, a training session for your team, and 30 days of tuning included. Then it’s yours — no dependency on us.
PRICING
From $3,500. In writing, first.
A single workflow — one connection, two or three tools — starts at $3,500. Multi-system wiring, or anything with AI making decisions, runs from $7,500 as a full build.
Automation Roadmap
$499
flat, one time
- 90-minute working session
- Workflow & systems map
- MOST STARTS HERE
Fixed-Price Build
From $7,500
scoped in writing first
- Everything in the Roadmap, credited
- Live in 2–4 weeks
Care Plan
$250–500
per month, optional
- Uptime & error monitoring
- Monthly tuning report
Not sure which you need? Book the free audit — we'll tell you straight, and the roadmap is yours either way. Single-workflow builds (one automation, two or three tools) start at $3,500. You’ll always see the full price before you pay anything.
OBJECTIONS, ANSWERED
What owners ask before a Connect build.
Sometimes it isn’t — and if a $30/month Zap solves your problem, we’ll say so in the audit and you’ll spend $499 to save $7,500. We’re for the work that breaks simple Zaps: multi-step, exception-heavy, customer-facing processes that have to be right.
Anything with an API — and most things have one now: Gmail, Outlook, QuickBooks, Xero, Salesforce, HubSpot, Slack, Teams, Stripe, Shopify, Airtable, Notion, your phone system, your calendar. When a tool doesn’t, we’ll tell you the honest workaround, or that there isn’t one.
Connect moves data between tools with no judgment calls. Automate adds AI to make the judgment calls — reading a message, deciding what it is, drafting, chasing, booking. Most Automate builds include Connect wiring underneath; if all you need is the wiring, Connect is the cheaper build.
APIs change, so every connection is built with retries, a log and an alert, and the runbook says what to check. In the first 30 days we fix it. After that, the optional Care Plan covers monitoring and fixes month to month — or your team follows the runbook.
Inside the usual 2–4 weeks, scoped in writing first. Single-workflow builds sit at the short end.
Yes — the workflows, the docs and the credentials, all in your name. No retainer required. If you walked away the day after hand-over, it would keep running.
KEEP READING
Plain-English notes on wiring.
READY WHEN YOU ARE
Tell us which two tools don’t talk. We’ll tell you what it costs to make them.
A free 30-minute call — not a sales pitch. We’ll scope your highest-ROI opportunity and tell you straight whether automation is even the right answer. Want the full mapped roadmap after that? It's a fixed $499, credited to any build.
- No commitment — the roadmap is yours either way
- Fixed-price quote, in writing, before you pay anything
- Replies within 1 business day
Prefer to reach out directly?hello@tooliva.com